SharePoint for Documents. MangoApps for Employees.
MangoApps gives employees the modern intranet, frontline app, communications, AI, and workforce workflows SharePoint was never designed to deliver — while still integrating with Microsoft 365.
Where SharePoint Breaks Down as an Employee Experience Platform
SharePoint is strong for document management, but a modern employee experience has to reach every worker, support two-way communication, stay governed, and evolve without constant IT intervention.
Frontline workers can't access it
SharePoint experiences are still largely desktop-centered. If your workforce includes shift workers, store associates, or field technicians, reaching them usually requires extra Microsoft configuration, Teams adoption, and IT support.
IT owns every update
Changing navigation, building a department site, or adjusting a page layout all require a SharePoint developer or IT admin. HR and Communications teams can't move independently — and that dependency never goes away.
The real cost is hidden
SharePoint's license may feel "included" in Microsoft 365, but building and maintaining a functional enterprise intranet often adds services, developers, governance work, and Viva modules that are not visible in the base license.
One-way communication only
SharePoint publishes content but can't hold a conversation. There's no native recognition program, no engagement campaigns, and no employee voice. Culture doesn't build on a static portal.
Content goes stale and stays stale
Without built-in content governance, SharePoint intranets fill with outdated pages nobody maintains or owns. Search results become unreliable and employees stop trusting the platform.
AI is a costly add-on
Microsoft Copilot and related AI capabilities often require additional licensing, configuration, and access planning. MangoApps includes employee-facing AI experiences in the same platform employees already use.
You Don't Have to Rip Out SharePoint to Modernize the Employee Experience
Many organizations keep SharePoint as a document library and use MangoApps as the front door employees actually open every day. Others use MangoApps to migrate fully. Both paths are supported.
Keep SharePoint as Your Document Library
Use MangoApps as the employee experience layer on top of SharePoint — intranet, communications, frontline app, AI, and engagement — while keeping your existing document management in place. Federated search spans both systems so employees search once and see results from both.
Or Migrate Everything Over
MangoApps provides migration support for content, users, and structure, with customer success guidance through launch. Teams can move in phases instead of turning migration into a one-time, high-risk project.
Modern Intranet Owned by HR and Comms
SharePoint intranets get built once and stop evolving because only IT can maintain them. MangoApps inverts that model — HR and Communications own the full platform, with a drag-and-drop builder that requires no technical skills and AI that automatically personalizes the experience for each employee.
- Drag-and-drop intranet builder, no developer needed
- AI-personalized news feeds by role, location, and department
- Department sites, team spaces, and group communities
- Built-in content governance — expiry dates, ownership, and archiving
A Frontline App Included in the Platform
If an employee doesn't have a corporate email or a company laptop, SharePoint doesn't exist for them. MangoApps includes a branded iOS and Android mobile app with email-free login — so shift workers, store associates, and field teams are connected from day one, from their own phone, without IT provisioning every device.
- Branded iOS and Android app, no corporate email required
- Real-time push notifications for critical alerts and announcements
- Offline access for remote and low-connectivity environments
- AI translation for 50+ languages, built in
AI Built In — Not Sold Separately
MangoApps includes AI assistants across the full platform at no additional per-user cost. Custom assistants can be trained on your company's documents, policies, and knowledge bases — and deployed to any department, on any device, in any language. No Azure licensing. No premium tier. No separate product to configure.
- Custom AI assistants per department, trained on your content
- Ask AI — instant answers from policies, handbooks, and knowledge bases
- AI Writing Assistant for communications drafts and announcements
- AI governance — usage analytics, audit logs, and permission scoping
Two-Way Communication and Engagement
SharePoint pushes content at employees. MangoApps creates conversations between them. Recognition programs, polls, surveys, employee listening campaigns, and targeted communication journeys are all built in — with analytics showing exactly who saw what and what they did next.
- Targeted campaigns and employee communication journeys
- Peer recognition and rewards programs with leaderboards
- Polls, surveys, and sentiment analysis
- Reach analytics per communication — views, reactions, actions
Operations, HR, and Learning — Same Platform
Most SharePoint alternatives replace the intranet layer and stop there. MangoApps can also replace the scheduling tool, the compliance training platform, the task management app, and pieces of the HRIS stack — all on the same platform employees already open for communications. For organizations with existing systems, MangoApps integrates and surfaces their data in the same workflow layer.
- Workforce scheduling, time and attendance, and shift management
- Learning management system with compliance training tracking
- HR operations — employee data, leave management, benefits workflows
- Task management and no-code workflow automation
What it really came down to is that we’re not a SharePoint development shop, nor were we looking to dedicate a lot of IT resources to this effort. We wanted the new intranet solution to live through our HR & Marketing departments, and that’s why we decided on MangoApps.
Cheryl Olson
Head of People & Culture
Great Western Bank
What MangoApps Adds on Top of SharePoint
SharePoint can remain your document library. MangoApps adds the employee experience layer — intranet ownership, frontline reach, AI, engagement, governance, and operational workflows — in one platform.
| Feature | MangoApps | SharePoint + Viva |
|---|---|---|
| Intranet builder — no IT or developer required | ||
| Frontline mobile app — no corporate email required | ||
| AI assistant built in — no extra license | ||
| AI translation (50+ languages) | ||
| Employee recognition and rewards | ||
| Polls, surveys, and sentiment analysis | ||
| Reach analytics per communication | ||
| Offline mobile access | ||
| Compliance training and LMS | ||
| Workforce scheduling and shift management | ||
| HITRUST, SOC 2, and ISO 27001 certified | ||
| Federated search with SharePoint | ||
| Microsoft 365 and Teams integration | ||
| On-premises deployment option |
Customer Success
Real Companies. Real Migrations. Real Results.
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Independently Validated. Consistently Recognized.
Named and evaluated by the analysts and organizations that cover the intranet and employee experience category.
Forrester Wave™ — Q2 2026
Evaluated in the Forrester Wave™ for Intranet Platforms, Q2 2026 — independent research covering leading platforms in the category.
Gartner Magic Quadrant — Three Years
Named a Visionary for three consecutive years in the Gartner Magic Quadrant for Intranet Packaged Solutions.
IDC MarketScape Leader — 2025
Named a Leader in the IDC MarketScape for Employee Experiences for Integrated Employee Workspaces.
ClearBox 2026 Intranet Report
Positioned as one of the most comprehensive platforms reviewed across 37 vendors, evaluated on real-world business scenarios.
Reworked IMPACT Awards — Gold 2026
Gold Award winner for Excellence in Intranet and Communications Platforms, Reworked IMPACT Awards 2026.
HITRUST, SOC 2 Type II, ISO 27001
Enterprise-grade security certifications for healthcare, financial services, and regulated industries.
See Security DetailsBuilt for Every Industry with a Frontline Workforce
Retail and Grocery
Connect every store associate and shift worker to company news, tools, and resources — from their own device.
Healthcare
HITRUST-certified platform trusted by healthcare organizations serving frontline clinical staff across multiple facilities.
Manufacturing
Reach floor workers and production teams with real-time communications and compliance-ready training tools.
Logistics and Distribution
Keep drivers, warehouse staff, and field teams connected across locations and time zones.
Hospitality
Coordinate shift-based teams across properties with scheduling, communications, and recognition in one platform.
Financial Services
SOC 2 and ISO 27001 certified, meeting the security standards required for regulated financial environments.
Field Services
Give field technicians and mobile workers access from any device, with offline capability for low-connectivity environments.
Non-Profit and Education
Purpose-built for mission-driven organizations that need high adoption at a price that fits their budget.
Transparent Pricing. Proven Migration Path. No Surprises.
All-Inclusive Pricing
MangoApps keeps the employee experience stack in one platform — AI assistants, frontline mobile app, LMS, analytics, and recognition are part of the same buying conversation. Before comparing per-user prices, compare what has to be licensed, configured, and maintained to deliver the same experience with Microsoft.
Proven Migration Support
MangoApps has migrated organizations from 400 to 500,000 employees. Typical deployment timelines are four to twelve weeks. Full adoption benchmarks of 90%+ active employees are typically reached within 90 days of launch. Migration is supported by a dedicated team — not handed off to a third-party SI after the contract is signed.
Frequently Asked Questions About Replacing SharePoint
Yes. Many organizations use MangoApps as the employee experience layer while keeping SharePoint as a document library. MangoApps includes federated search that spans both platforms, so employees search once and see results from both. If you're not ready for a full migration, this is a common starting path.
Deployment typically takes four to twelve weeks, depending on scope. Customers regularly report going from signed contract to full employee launch in under eight weeks. National Church Residences (2,400 employees) and Introba (700 employees, 19 global offices) both completed migrations in weeks, not months.
No. MangoApps supports email-free login for frontline and deskless workers who don't have corporate credentials. Workers can log in with a phone number, employee ID, or other non-email identifier depending on how the deployment is configured.
Microsoft Copilot is licensed and configured separately from the intranet experience in many Microsoft environments. MangoApps includes employee-facing AI assistants inside the same platform employees already use. Custom assistants can be deployed per department, trained on your company's documents and policies, and accessed from the same mobile app frontline workers use.
MangoApps is deployed at organizations from 50 employees to 500,000+. The platform includes HITRUST, SOC 2 Type II, and ISO 27001 certifications, a 99.9% uptime SLA, SAML/SSO support, role-based permissions, and an on-premises deployment option. AutoZone, Alorica, and Fontainebleau Las Vegas are among the larger enterprise deployments.
MangoApps' migration process includes content migration support, a structured change management framework, and a dedicated customer success manager through launch. The companies in our case studies migrated with direct MangoApps team involvement — and reported adoption rates well above industry benchmarks.
Yes. MangoApps holds HITRUST, SOC 2 Type II, and ISO 27001 certifications and supports HIPAA, GDPR, and FedRAMP ATO requirements. TeamHealth, OU Health, and other healthcare organizations run MangoApps in regulated environments. Full security details are available on the MangoApps Security page.
Keep SharePoint Where It Works. Replace the Experience Employees Avoid.
Some companies replace SharePoint entirely. Others keep it for documents and add MangoApps as the employee experience front end. Either way, the next step is understanding what you have, what's not working, and what your workforce actually needs.
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- AI-Powered Platform: The most unified workforce experience on the planet.
- Top Security: HITRUST, ISO & SOC 2 certified.
- Exceptional UX: Delightful on mobile and desktop.
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