Rethink Workplace Operations for Long-Term & Post-Acute Care
MangoApps gives skilled nursing facilities, LTCFs, and rehab centers the AI-powered tools to build fairer schedules, reduce turnover, automate PBJ compliance, and give frontline staff the mobile experience they deserve.
Post-Acute Care Operations Are Under Unprecedented Pressure
Staffing shortages, rising turnover, and last-minute call-outs are draining your budget and impacting care quality. Manual processes and disconnected tools only make it worse.
Chronic Staffing Shortages
CNAs and nursing staff are in short supply industry-wide. Scrambling to fill last-minute gaps with expensive agency staff erodes margins and exhausts your core team.
Unsustainable Turnover Rates
Replacing a frontline care worker costs $4,400-$8,000 on average. High turnover disrupts continuity of care and creates a cycle of constant onboarding.
PBJ Compliance Burden
Payroll-Based Journal reporting requires precise staffing data every quarter. Manual data gathering from disconnected systems is error-prone and time-consuming.
Disconnected Tools, No Visibility
Scheduling in one system, timekeeping in another, HR in a third. No single source of truth means managers spend hours reconciling data instead of leading their teams.
One Platform. Total Control Over Your Post-Acute Workforce.
MangoApps gives you a unified system to manage every aspect of your workforce from complex scheduling and AI skill matching to timekeeping, compliance reporting, and staff communication. Stop firefighting and start leading with data. Our AI-powered workforce operations platform is purpose-built for high-acuity, 24/7 care environments where staffing decisions directly impact patient outcomes.
Smart Scheduling & Shift Management
Create, adjust, and publish even the most complex schedules with ease. Our AI engine considers availability, certifications, skills, and labor law compliance to build optimal schedules automatically - not based on who calls first or manager favorites.
- AI-powered auto-scheduling balances fairness, coverage, and compliance
- Mobile shift views let staff see, swap, and pick up shifts in real time
- Set rules for overtime, consecutive shifts, and certification requirements
- Broadcast open shifts to qualified staff and fill gaps in minutes, not hours
Timekeeping & Attendance
Track clock-ins, breaks, and hours worked via mobile app or wall-mounted kiosk. Set custom overtime rules, break enforcement, and attendance policies that match your state labor laws and union agreements - enforced automatically, not manually.
- Mobile and kiosk clock-in with geofencing and photo verification
- Automated overtime alerts and labor law rule enforcement
- Seamless payroll export to ADP, Paylocity, UKG, and 200+ systems
- Real-time attendance visibility across all units and locations
AI-Powered Employee Skill Tracking
Automatically match employees to shifts based on certifications, competencies, and training status. Never accidentally schedule an unqualified staff member in a high-acuity unit again - and proactively close skill gaps before they become compliance risks.
- Track certifications, training completion, and skill assessments
- Automated alerts when certifications are expiring
- Skill-based scheduling ensures qualified coverage on every shift
- Identify and address workforce skill gaps before they impact care quality
Real-Time Dashboards & Workforce Analytics
Visualize labor costs, coverage gaps, staff utilization, and performance trends across every unit and location. Get the insight you need to make faster decisions and the data to back them up in survey readiness reviews and board presentations.
- Live staffing heatmaps show coverage gaps before they become emergencies
- Labor cost tracking by department, shift type, and pay category
- Turnover and tenure analytics to identify at-risk staff
- Export-ready reports for CMS, DOH, and internal leadership reviews
No-Code App Marketplace for Care Operations
Replace paper clipboards and disconnected tools with digital apps your team builds in minutes - no IT involvement required. Create custom rounding forms, care plan checklists, incident reports, equipment requests, and more. Standardize processes across every unit.
- Drag-and-drop app builder for custom workflows and forms
- Replace paper rounding, incident reports, and care checklists
- Connect to EHR, payroll, and HR systems via 200+ integrations
- Role-based access so staff only see what they need
Built-In PBJ Support That Saves Hours Every Month
Payroll-Based Journal reporting is a fact of life in long-term care, but it does not have to be a burden. MangoApps automatically aggregates staffing data across every shift, employee type, and pay code into CMS-compliant format. No more manual spreadsheet reconciliation. No more last-minute scrambles before quarterly submissions. Just accurate data, ready when you need it.
Compliance You Can Count On
From federal CMS requirements to state labor laws, MangoApps enforces the rules automatically so your administrators can focus on care, not paperwork.
Automated PBJ Reporting
Generate CMS-compliant Payroll-Based Journal files directly from timekeeping data. Eliminate manual data entry and reduce submission errors.
Learn MoreLabor Law Enforcement
Automatically apply overtime rules, break requirements, consecutive-shift limits, and union contract provisions enforced at the scheduling and clock-in layer.
Learn MoreSurvey-Ready Staffing Data
Maintain audit trails for every schedule change, clock-in, and exception. Pull staffing reports for DOH surveys in minutes, not days.
Learn MoreEquitable Shift Distribution
Our AI distributes desirable and less desirable shifts fairly, reducing grievances, improving morale, and demonstrating compliance with fair scheduling laws.
Learn MoreCertification Expiry Tracking
Automatically flag upcoming CNA, RN, and LPN certification expirations. Prevent scheduling unqualified staff and avoid costly state survey deficiencies.
Learn MoreHITRUST & SOC 2 Certified
MangoApps meets the highest standards for healthcare data security. HITRUST, SOC 2 Type II, and ISO 27001 certified to protect sensitive employee and operational data.
Learn MoreWith MangoApps, we push alerts out to our employees through the mobile app. The alerts functionality is much more efficient than email. We’re able to easily gauge who has seen the alert and who hasn’t.
Emmanuel Ndow
Chief Information Officer
Marion Health
Customer Success
Healthcare Organizations Trust MangoApps
Why Post-Acute Care Leaders Choose MangoApps
We have spent 15+ years building workforce tools that work in the real world, not just in a product demo. Here is what sets us apart from generic HR platforms.
Purpose-Built for Frontline Care Teams
Unlike generic HR platforms, MangoApps was designed for organizations where most employees do not sit at a desk. Mobile-first, offline-capable, and simple enough for any shift worker.
See Mobile AppSingle Platform, Unified Data
Scheduling, timekeeping, skills, analytics, and communication live in one system. No more toggling between tools or reconciling mismatched data at the end of each pay period.
Explore PlatformAI That Eliminates Scheduling Bias
Our scheduling engine distributes shifts based on skills and availability, not relationships or seniority. Fairer schedules mean happier staff and fewer grievances.
See AI Scheduling15+ Years of Healthcare Expertise
From community health centers to multi-site SNF networks, we have helped hundreds of healthcare organizations transform workforce operations. Your challenges are not new to us.
Why MangoApps200+ Payroll & HR Integrations
Connect MangoApps to your existing payroll, EHR, and HR systems. No rip-and-replace required. We plug into your current tech stack and make it work better.
View IntegrationsProven ROI with Dedicated Support
Our implementation team has launched 1,000+ digital workplaces. You get a dedicated success partner from day one through ongoing optimization, not just a help desk ticket.
Learn About ServicesGet the Full Operations Playbook
Download our solution brief to see exactly how MangoApps helps teams stabilize scheduling, reduce turnover, and cut labor costs.
Frequently Asked Questions
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For 15+ years, we've perfected our product, earning the trust of 1 million+ users and an NPS of 78.
Why Choose Us?
- AI-Powered Platform: The most unified workforce experience on the planet.
- Top Security: HITRUST, ISO & SOC 2 certified.
- Exceptional UX: Delightful on mobile and desktop.
- Proven Results: 98% customer retention rate.
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